IEP Spanish Ministry values the privacy of every person and is committed to protecting information that we collect.
This policy explains how IEP Spanish Ministry collects and manages personal and health information, consistent with Queensland privacy law.
This policy will be regularly reviewed and updated to take account of new laws and technology and the changing school environment when required. Please ensure you have the current version of this policy.
Definitions
Personal information is information or opinion, whether true or not, about a person whose identity is apparent, or can reasonably be ascertained, from the information or opinion – that is recorded in any form. For example, a person’s name, address, phone number and date of birth (age). De-identified information about students can also be personal information.
Health information is information or opinion about a person’s physical, mental or psychological health or disability, that is also personal information – whether in writing or not. This includes information or opinion about a person’s health status and medical history, immunisation status and allergies, as well as counselling records.
Sensitive information is information or opinion about a set of specific characteristics, including a person’s racial or ethnic origin, political opinions or affiliations, religious beliefs or affiliations, philosophical beliefs, sexual orientation or practices; or criminal record. It also includes health information.
What information do we collect?
IEP Spanish Ministry collects the following type of information:
- information about students and their families, provided by students, their families and others
- information about job applicants, staff, volunteers, and visitors; provided by job applicants, staff members, volunteers, visitors and others.
How do we collect this information?
IEP Spanish Ministry collects information in a number of ways, including:
- in person and over the phone: from students and their families, staff, volunteers, visitors, job applicants and others
- from electronic and paper documentation: including job applications, emails, invoices, enrolment forms, letters to our school, consent forms (for example enrolment), our school’s website, or school-controlled social media
- through online tools: such as apps and other software used by our school
Why do we collect this information?
Primary purposes of collecting information about students and their families
IEP Spanish Ministry collects information about students and their families when necessary to:
- educate students
- support students’ social and emotional wellbeing, and health
- fulfil legal requirements, including to:
- take reasonable steps to reduce the risk of reasonably foreseeable harm to students, staff and visitors (duty of care)
- provide a safe and secure workplace (occupational health and safety law)
- enable our school to:
- communicate with parents about students’ schooling matters and celebrate the efforts and achievements of students
- maintain the good order and management of our school
IEP Spanish Ministry collects information about staff, volunteers and job applicants:
- to assess applicants’ suitability for employment or volunteering
- to administer employment or volunteer placement
- for insurance purposes, including public liability and WorkCover
- to fulfil various legal obligations, including employment and contractual obligations, occupational health and safety law and to investigate incidents
- to respond to legal claims against IEP Spanish Ministry.
How does IEP Spanish Ministry treat sensitive information?
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
When do we use or disclose information?
IEP Spanish Ministry uses or discloses information consistent with Queensland privacy law, as follows:
- with notice and/or consent – including consent provided on enrolment and other forms
- when necessary to lessen or prevent a serious threat to:
- a person’s life, health, safety or welfare
- the public’s health, safety or welfare
- when required or authorised by law – including as a result of our duty of care, anti-discrimination law, occupational health and safety law, reporting obligations to agencies such as Department of Health and Human Services and complying with tribunal or court orders, subpoenas or Queensland Police warrants
- to investigate or report unlawful activity, or when reasonably necessary for a specified law enforcement purpose, including the prevention or investigation of a criminal offence or seriously improper conduct, by or on behalf of a law enforcement agency
- to establish or respond to a legal claim.
Enquiries and complaints
If you would like further information about the way the IEP Spanish Ministry manages the personal information it holds, or wish to complain that you believe the school has breached the Australian Privacy Principles, please contact the IEP Spanish Ministry in writing. We will investigate any complaint within a reasonable time of approx. 30 days, and will notify you of the making of a decision in relation to your complaint as soon as is practicable after it has been made. If you feel that IEP Spanish Ministry has not adequately dealt with your complaint, then the complaint may be taken to an External Dispute Resolution scheme or subsequently to the Office of the Australian Information Commissioner.